Volunteer Firefighter Annual Report Guidance

Current Volunteer Firefighter Department (VFD) reporting rules require all VFD Chiefs to ensure that each calendar year qualification information for VFD members is received by PERA in hard copy and electronic copy format beginning January 1st but no later than March 31st of the following calendar year.

Hard copy reports can be emailed and/or mailed via U.S. Postal Service, UPS, or FedEx by March 31st of each calendar year.

PERA suggests that you keep copies of every form and every form of identification for your department’s records in the case of an audit conducted by the State Fire Marshal’s Office.

To attend a 2023 Volunteer Firefighter Annual Reporting Seminar, visit: https://www.nmpera.org/news-ev...

Please use the following forms to complete the annual reporting process for your department:

Forms
- VF Adjusted Qualification Report
  
  A required form to be completed by VFD members who wish to adjust service credit for 2020 and 2021.
  
  VF Annual Report Checklist Form
  
  A checklist to help guide VFD Chiefs and Reporters through the Annual Reporting process.
  
  VFD Contact Information Form
  
  This form provides current contact VFD information to PERA.
  
  Member Enrollment for Volunteer Firefighters Form
  
  A required form to be filled out by a VFD member when entering into a VFD as a new member.
  
  VF Annual Reporting Form
  
  A required form to be signed and submitted by the VFD Chief in order to grant annual service credit to VFD members.
  
  VF Service Credit Qualification Record Form – Current Members
  
  A required form to be signed and submitted by the VFD Chief in order to grant annual service credit to current, active (non-retired) VFD members.
  
  VF Service Credit Qualification Record Form – New Members
  
  A required form to be signed and submitted by the VFD Chief in order to grant annual service credit to new VFD members.
  
  VF Service Credit Qualification Record Form – Retired Members
  
  A required form to be signed and submitted by the VFD Chief in order to report retired VFD members.
Kits
- No kits have been uploaded.
Handbooks
- VF Annual Reporting Guide
  
  A VF Annual Reporting Guide to help VFDs through the electronic and hard copy annual reporting process.
  
  VF Brochure
  
  A brochure that provides a brief overview of the Volunteer Firefighter Retirement Program.