Volunteer Firefighter Annual Report Guidance

Current Volunteer Firefighter Department (VFD) reporting rules require all VFD Chiefs to ensure that each calendar year qualification information for VFD members is received by PERA in hard copy and electronic copy format beginning January 1st but no later than March 31st of the following calendar year.

Hard copy reports can be emailed and/or mailed via U.S. Postal Service, UPS, or FedEx by March 31st of each calendar year.

PERA suggests that you keep copies of every form and every form of identification for your department’s records in the case of an audit conducted by the State Fire Marshal’s Office.

Please use the following forms to complete the annual reporting process for your department:

  • Forms
    • VF Adjusted Qualification Report

      A required form to be completed by VFD members who wish to adjust service credit for 2019 and 2020.

      Download Form

      VF Annual Report Checklist Form

      A checklist to help guide VFD Chiefs and Reporters through the Annual Reporting process.

      Download Form

      VF Annual Reporting Form

      A required form to be signed and submitted by the VFD Chief in order to grant annual service credit to VFD members.

      Download Form

      VFD Contact Information Form

      This form provides current contact VFD information to PERA.

      Download Form

      Member Enrollment for Volunteer Firefighters Form

      A required form to be filled out by a VFD member when entering into a VFD as a new member.

      Download Form

      VF Service Credit Qualification Record Form – Current Members

      A required form to be signed and submitted by the VFD Chief in order to grant annual service credit to current, active (non-retired) VFD members.

      Download Form

      VF Service Credit Qualification Record Form – New Members

      A required form to be signed and submitted by the VFD Chief in order to grant annual service credit to new VFD members.

      Download Form

      VF Service Credit Qualification Record Form – Retired Members

      A required form to be signed and submitted by the VFD Chief in order to report retired VFD members.

      Download Form
  • Kits
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  • Handbooks
    • VF Annual Reporting Guide

      A VF Annual Reporting Guide to help VFDs through the electronic and hard copy annual reporting process.

      Download Handbook

      VF Brochure

      A brochure that provides a brief overview of the Volunteer Firefighter Retirement Program.

      Download Handbook