Annual Report Guidance

Current VF Unit reporting rules require all VF Unit Chiefs to ensure that each calendar year qualification information for unit members is received by PERA in hard copy format beginning January 1st but no later than March 31st of the following calendar year.

Hard copy reports must be mailed via U.S. Postal Service, UPS, or FedEx by March 31st of each calendar year.

PERA suggests that you keep copies of every form and every form of identification for your department’s records in the case of an audit conducted by the State Fire Marshal’s Office.

Please use the following forms to complete the annual reporting process for your department:

  • Forms
    • Adjusted Qualification Report

      A required form to be completed by Volunteer Firefighters who wish to adjust service credit for 2016 and 2017.

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      Annual Report Checklist Form

      A checklist to help guide VF Chiefs and Reporters through the Annual Reporting process.

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      Annual Reporting Form

      A required form to be signed and submitted by the VF Chief in order to grant annual service credit to VF members.

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      Chief and Reporter Contact Form

      This form provides current contact VF Department information to PERA.

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      Member Enrollment for Volunteer Firefighters Form

      A required form to be filled out by a VF member when entering into a VF Department as a new member.

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      Service Credit Qualification Record Form – Current Members

      A required form to be signed and submitted by the VF Chief in order to grant annual service credit to current, active (non-retired) VF members.

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      Service Credit Qualification Record Form – New Members

      A required form to be signed and submitted by the VF Chief in order to grant annual service credit to new VF members.

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      Service Credit Qualification Record Form – Retired Members

      A required form to be signed and submitted by the VF Chief in order to report retired VF members.

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